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BANKING-1490 - Canada (Coldbrook, Nova Scotia) - Municipality Banking Services - Deadline July 5,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: BANKING-1490

Government Authority located in Coldbrook, Nova Scotia; Canada based organization looking for expert vendors for municipality banking services.

[A] Budget: Looking for proposal

[B] Scope of Service:

(1) Vendor needs to provide municipality banking services
- Account Management and Information Services
- The Municipality requires various current accounts. To facilitate account management and meet the information needs of the Municipality, the following are required:
• Monthly statements, cancelled cheques, debit memos and credit memos within five (5) business days of the end of each month;
• Electronic access to all bank accounts on a real-time basis, as well as access by any other alternate channel which may become available during the life of the agreement;
• The Municipality hires the services of a Security Company to take the deposits to the bank. Delivery of reports from the bank will be coordinated with the Security Company.
- Account Reconciliation this would allow the municipality to download transaction information to enable automated bank reconciliation
- Cash Management Include:
- Bill Payment Services This service would allow Municipal taxpayers and water utility customers to make payments on their accounts in one of four ways, automated teller machines, internet banking on personal computers, mobile banking, pre-authorized payment and telebanking, At teller wickets.
- The Municipality requires the ability to transfer funds between its own accounts via online access.
- The Municipality requires the ability to access transactions and balances on all accounts on a daily basis via online access.
- Allows the Municipality’s cashier to accept debit cards in payment for any indebtedness to the Municipality. The supplier of banking services would have to make all appropriate arrangements for both point of sale equipment and appropriate authorization
- The number of cheques issued on an annual basis is approximately 2,800. The majority of the Municipality’s suppliers are paid every week by computer-generated cheques issued through either the general operating account or the general capital account.
- Payment of the Municipality’s payroll is handled by direct deposit. The Municipality provides the Respondent with a list of recipients and the Respondent withdraws the total from the Municipality’s general account. The list is forwarded to the Respondent by way of a direct transmission.
- Currently, the Municipality processes its own payroll but uses its current Bank for direct deposit.
- Marketable investments purchased through the Respondent and electronic back-up and data will require safekeeping services
- The Municipality normally requires temporary borrowings for capital projects. Temporary borrowing resolutions approved by the Department of Municipal Affairs support each loan. When debentures are issued at completion of capital projects, any loans outstanding are repaid from the debenture proceeds.
- Authorized employees are issued credit cards for relevant municipal expenses. It is in the interest of the Municipality to have at least three separate tiered levels of online access, based on the authority of positions within the Municipality. We would consider it an asset to have the option to enable department employees to electronically review and department managers to electronically review and authorize transactions within their respective departments as well as assign these expenses to the appropriate G/Ls prior to electronic submission to our accounts payable department
- It is the expectation of the Municipality that an acceptable level of customer service be maintained for the life of this agreement. We expect a commitment to timely responses to our concerns / inquiries and an assurance that unreasonable delays with respect to the above will not come at a cost the Municipality.
- surplus cash is invested in money market investments for various terms depending on the Municipality’s cash flow needs. Any time surplus cash is to be invested it will be done in accordance with the Municipal Government Act to the government authority located in Coldbrook, NS.
(2) The contract term will be for five years.

[C] Eligibility:

Onshore (Canada Only)

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Friday, 5 July, 2019

Category : Banking Services, Billing Services, Case Management Services

Country : Canada

State : Nova Scotia

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