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BILLING-0841 - USA (Battle Creek, Michigan) - Procurement Cards Services - Deadline September 17,2019

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: BILLING-0841

Government Authority located in Battle Creek, Michigan; USA based organization looking for expert vendor for procurement cards services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

Vendor needs to provide procurement cards (credit card) services to the government authority located in Battle Creek, MI.
- Provide a rebate program,
- There must be no charge to the City to run the p-card program (e.g., for card issue, replacement),
- Provide an online dispute process,
- Allow for an unlimited number of cardholders,
-Ability to have up to 5 program administrators,
- Program administrators must be able immediately online:  issue cards, close cards, raise limits, suspend cards, and unlock users due to incorrect password entry,
- Allow for foreign travel,
- Ideally have the City logo on the card,
- Cardholders’ names must be on their cards,
- The City’s tax-exempt ID must appear on every card,
- The system will allow for employee ID number in place of employee social security number, under no circumstances will we provide employee social security numbers under this program,
- The system must provide a 24/7 customer service line that is answered by actual people, not a computer system,
- Administrators must have access to customer service 24/7 with a live person who can walk them through any process,
- Reconciliation must be somewhat intuitive,
- The ability to assign and split transactions by thousands of general ledger accounts/subaccounts, which administrators can add or delete on their own, without involvement from the bank., Minimum number of splits to be five, please note if cardholders can be restricted to certain accounts, please note if your system of accounts can be conditional, for example, x account requires a project code also,
- Transactions must be uploaded to our accounting software by Tyler Systems,
- Transactions must have an electronic approval process, with an established hierarchy of users and approvers,
- The ability to enter descriptive information on each transaction and must be part of the import file preferred,
- The ability to choose a statement cycle date that is close to month end preferred,
- The ability to attach documents to each transaction, and those documents become part of the import file preferred,
- Multiple reporting abilities, all of which can be exported to Excel, including the ability to run a report for unreviewed transactions over a specific time frame,
- Ability to access monthly statement online,
- Ability to sort monthly statement in alphabetical order by cardholder.

[C] Eligibility:

- Onshore (USA Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Tuesday, 17 September, 2019

Category : Billing Services

Country : USA

State : Michigan

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