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MB-4146 - USA (Texas) - Flexible Spending Account and Dependent Care Services - Deadline May 26,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: MB-4146

Government Authority located in Texas; USA based organization looking for expert vendor for flexible spending account and dependent care services.

[A] Budget: Looking for Proposal

[B] Scope of Service:

(1) Vendor needs to provide flexible spending account and dependent care services.
- The administrator shall provide the information necessary to complete all reports required by governmental agencies and maintain appropriate records to assure that tax benefits of the plan remain intact.
- The administrator must agree to utilize salary reduction agreements, work sheets, election forms, and other materials developing these forms.
- The administrator will provide a schematic of their claims’ filings, claims’ processing, payment, reporting system, and on-line services.
- The administrator shall provide plan documents and summary plan descriptions. The proposed specimen plan document and must be delivered to county within sixty (60) days of contract award date for review and approval.
- The administrator will be responsible for providing claim forms, enrollment forms, maintenance forms, and other necessary forms to provide sound, plan administration. Samples of forms to be used in administering the plan must be provided with your proposal.
- The administrator will agree that un-reimbursed medical expense claims should be funded on an “as filed” basis.
- The administrator must not operate on an assumed deposit basis. County will provide contribution information following each payroll in the county’s prescribed, computer format. The administrator must post actual contributions as they are reported.
- Each quarter, county employees will receive an account balance statement at their home address.
- Each year, in the twelfth (12th) month of the plan year, the administrator must provide written notification to each participating county employee at his and her home mailing address as to the 90-day filing deadline for claims incurred during the plan year. Copies of the notifications or a summary report will be required by county. The year-end forfeiture accounting will be required.
- The administrator must notify each terminating employee of his and her FSA balance and provide instructions for filing claims for the balance of the runoff period.
- The administrator must agree that all records are the property of county. If the contract is terminated, the administrator agrees to turn over all records within a predetermined time frame, and in a mode agreeable to county.
- The administrator will provide a monthly transaction register for un-reimbursed medical and dependent care to county. This must include a summary of total dollars paid and draft count under each account.
(2) All questions must be submitted no later than May 12, 2020.

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Tuesday, 26 May, 2020

Question Answer Deadline : Tuesday, 12 May, 2020

Category : Medical Billing and Coding

Country : USA

State : Texas

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