BILLING-1116 - USA (South Carolina) - Purchasing Card Program - Deadline September 21,2020

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: BILLING-1116

Government Authority located in South Carolina; USA based organization looking for expert vendor for purchasing card program.

[A] Budget: Looking for Proposals

[B] Scope of Service:

(1) Vendor needs to provide purchasing card program in accordance with the requirements of this document, whereby authorized agency personnel use the contractor’s program for purchasing routine goods and supplies up to specified dollar amounts. Examples of authorized purchases are computer supplies, office equipment, seminars and classes, books, video-audio tapes, emergency items, electrical supplies, machine parts, airline tickets and promotional items.
- General purchases of supplies shall not exceed the guidelines of each group classification per transaction including freight, handling charges, or any other related charges, except sales tax. The State will not accept any liability or financial responsibility for any charge in excess of the authorized transaction limit. This limit is subject to change at the discretion of the State.
- Billing statements must identify details of transactions for cardholders for each agency. The contractor shall provide the flexibility to issue multiple account numbers for each State agency with separate billings for each account number. The contractor shall cooperate with each agency to accommodate fiscal year end cut-off at June 30 of each year.
- Electronic transmittal of billing information is preferred. However, all State agencies may not currently be prepared to use Electronic Data Interchange as a primary means of transmitting billing information. Until all agencies can fully function in an EDI environment, the contractor must provide options for billing information via email, or hard copy. In addition, the contractor must also be prepared to determine EDI formats for those agencies currently using the EDI system.
- The contractor shall accept payment using electronic funds transfer, electronic data interchange or checks. Payments shall be made (In Accordance with the South Carolina Procurement Code) directly to the contractor or to any bank account established by the contractor to receive payments from the State within 30 days of billing.
(2) All the questions must be submitted no later than September 15, 2020
(3) The contract period will be for five year.
(4) Pre-bid meeting will be held on September 15, 2020  

[C] Eligibility:

Onshore (US organization Only)

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office premises.

Expiry Date : Monday, 21 September, 2020

Pre-proposal Conference Date : Tuesday, 15 September, 2020

Question Answer Deadline : Tuesday, 15 September, 2020

Category : Billing Services

Country : USA

State : South Carolina

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