BILLING-1312 - USA (Virginia) - Electronic Vendor Payment Services - Deadline May 7,2021

Product (RFP/RFQ/RFI/Solicitation/Tender/Bid Etc.) ID: BILLING-1312

Government Authority located in Virginia; USA based organization looking for expert vendor for electronic vendor payment services.

[A] Budget: Looking for Proposals

[B] Scope of Service:

Vendor needs to provide electronic vendor payment services
a. Credit Card
Montgomery County Public Schools is seeking a complete solution for the origination of credit card payments to its suppliers. The division will accept proposals that include all major cards issued including MasterCard, Visa, American Express, and Discover. MCPS will provide either an ACH CTX file or other electronic file transmission format that will include all payment and remittance information needed for processing each payment.
i. Successful Offeror must be capable of accepting an ACH CTX or other electronic file transmission format file with all necessary payment information to deliver credit card payments to suppliers. ii. Montgomery County Treasurer's Office will prefund batches of payments, and will not extend the County or School System's credit to fund payments.
iii. Successful Offeror must identify and enroll all eligible credit card suppliers by the following schedule:
(a) Top 100 suppliers within 90 days or earlier
(b) A minimum of 100 additional suppliers per month until a minimum of 75% of suppliers have been researched/enrolled, or earlier
(c) 100% within I year, or earlier iv. Successful Offeror should handle all aspects of delivering credit card payment instructions to Montgomery County Public Schools suppliers. Successful Offeror must have capability to deliver remittance information to each Montgomery County Public Schools suppliers for each payment. Remittance data delivery options may include email, fax, mail, or proprietary network owned or operated by the Successful Offeror. Remittance data includes similarly formatted data that Montgomery County Public Schools currently includes on its paper check documents. Successful Offeror must be able to make credit card payments via phone, fax, email, straight through processing, and via online vendor portal.
v. Successful Offeror will be responsible for all settlement of credit card payments and monitoring of any outstanding or un-cleared credit card transactions. vi. Successful Offeror must process or attempt to process within 2 business days of payments being submitted by Montgomery County Treasurer's Office.
vii. Successful Offeror will promptly notify Montgomery County Public Schools if any credit card payment is not cleared and settled within 20 business days.
vill. Montgomery County Public Schools must be protected against any loss due to fraud related to all payments made using providers credit card solution.
 Successful Offeror must be fully PCI compliant and must provide to the Schools an annual certification of continued PCI compliance.
x. Successful Offeror using American Express and Discover must explain how lower acceptance rates by suppliers may affect cash rebates earned.
xi. Successful Offeror should cover the cost of any convenience fees charged by the vendor for making credit card payments.
i. Successful Offeror should be capable of processing checks to all vendors who prefer a check payment over an ACH or CREDIT CARD payment, or when a CREDIT CARD or ACH payment method cannot be established.
11. Successful Offeror will follow up on check payments via email outreach or phone calls to vendors to ensure payments are made timely.
111. Successful Offeror will pro-actively market CREDIT CARD and ACH program to vendors

[C] Eligibility:

- Onshore (USA Organization Only);

[D] Work Performance:

Performance of the work will be Offsite. Vendor needs to carry work in their office location.

Expiry Date : Friday, 7 May, 2021

Category : Billing Services

Country : USA

State : Virginia

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